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IPMA ITALY Journal of Applied Project Management
Volume 1 no. 2 (July 2015)
4. Order variations... voice of the joint effort made in front of a
customer challenging context.
In a 2 years lifetime, more than 15 order 5. Conclusions
variations were proposed, analyzed
and agreed between the stakeholders When an ambitious project requires
with the intent to optimize the
package for the final Site conditions. people to think out of the box and
One of the change orders which
required the project team to devote a rationalize in a short time a new
significant effort was correlated to the
transportation of the goods at Site. In scenario, in parallel to the initial
order to ensure that the project
equipment was suitable for both air workload, the project manager is likely
freight and road transportation, GE Oil
& Gas was required to implement in to be thrown out of his comfort zone.
the design some data collected at Site
through surveys and technical studies. Original project targets are still to be
Engineers and logistic experts had to
verify and, in some instances, to modify achieved, possibly maximized, whilst
the design of the machinery as well as
its packing method to be compliant projects resources need to cover the
with the most stringent requirements.
In particular, all the goods were scope of change orders and deliver
designed, manufactured and packed
in such a way to be suitable for the more than what was planned.
outstanding accelerations expected
during takeoff/landing of the special Sometimes, without having references
aircraft selected on purpose (Antonov
AN124). An unprecedented challenge to previous and similar quotations, it
for the organization, which was
managed in close cooperation with may be hard to estimate actual costs
the stakeholders.
To be also compliant with the and implications on the project
dimensional constraints of roads and
bridges, in case of a ground schedule. Furthermore, in the most
transportation, it was necessary to
consider a non-standard design for difficult cases, the organization is not
some key items as well as specific
removable pieces. ready to accomplish the changes that
An equivalent volume of 15000 cbm of
materials was shipped to Site. Goods are required and the project manager
reached Site in perfect conditions and
have been installed successfully. This needs to promote a revision of an
was a tremendous recognition of a
internal process to allow his quotation
to be effective.
Not only. In order to maintain credibility
with the stakeholders, project impacts
are to be carefully evaluated, not only
against the specific request and
context but also keeping an eye to the
market. Indeed, even if profits do not
have to be publicly shared, proposals
and arguments are to be well
grounded to be persuading. And in a
global competition scenario,
customers can easily compare
aptitudes and commercial conditions
offered by vendors, almost real-time.
Compliance and transparency are
therefore elements which cannot be
ignored in putting together an official
quotation, no matter this quotation has
to be issued in rush.
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